Vendor Information for Downtown Festivals

Gardner Square Two’s Downtown events are family-friendly. In addition to our own downtown shops and restaurants, we welcome a variety of crafters, businesses, non-profit agencies, and food trucks to our events.

Vendors interested in participation need to complete and sign an application form agreeing to comply with the guidelines set out by Square Two and the City of Gardner, Massachusetts.

Please Note: All vendors enrolled for the Fabulous Fall Festival will be located on Main Street or Orpheum Row/Parker Street. The festival takes place from 10-4 for vendors located on Main Street.

The Fabulous Fall Festival is held in conjunction with the Gardner Festival Committee’s Oktoberfest event, which runs from 10am-8pm. All vendors on Orpheum Row will be present from 10am-8pm. If you are interested in participating in Oktoberfest on lower Parker Street and West Street, or you wish to hand print and mail your form, please scroll down and download and complete the combined festival form.

VENDOR REGISTRATION is closed for the 2023 Festival. Thank you to all who have committed. We look forward to seeing you on Saturday! Please remember that this is a rain or shine event and that no refunds are available for any reason.

ALL VENDORS: Please scroll down to read and download the Vendor Guidelines.

Vendor Guidelines

    Small Business Saturday & Gardner Birthday: Saturday, June 24, 2023, 10:00 am–4:00 pm
    Fabulous Fall Festival:
    Saturday, September 30, 2023, 10:00 am–4:00 pm
  2. SETUP AND BREAKDOWN:  The streets are closed to vehicle traffic 8:00 am–5:00 pm. All vehicles must be off the street by 8:45 am on festival day. You may drop off tents, tables, supplies, and products ON THE SIDEWALK at your assigned area 7:00–8:45 am. By 8:45 am, please move your vehicle to one of the parking lots on the outskirts of the closed-off area. Return to your assigned space and set up your booth in the street, 8:45-10:00 am. You can start breaking down your display at 4:00 pm. Please leave your items on the sidewalk. At the end of the Festival, the streets will be opened as soon as the Gardner Police Department determines it is safe to do so. After that time, you can drive your vehicle in to pick up your things.
  3. GARDNER SQUARE TWO, Inc. reserves the right to prohibit the sale of any/all items we deem unacceptable. We try NOT to duplicate products/services that our members provide.
  4. BOOTH SIZE is approximately 10′ x 16 ‘ or one popup. Food trucks and larger displays are required to purchase 2 booth spaces. Please select the appropriate payment on the Registration form.
  5. ITEMS NOT ALLOWED for safety reasons, as per the Gardner Police Department include but are not limited to, caps, snaps, silly string, slime, pellet guns, weapons, or items deemed to be weapons.
  6. VENDORS and ORGANIZATIONS are required to have their booths open and functioning until the end of the event. This is a RAIN OR SHINE event. There are no refunds for any reason. Bring whatever covering you need to keep yourself and your merchandise shaded and dry. Popup tents are recommended. Make sure your tent is anchored. It gets windy.
  7. VENDOR PARKING is available in the municipal parking lots on Nichols Street, West Lynde Street, and City Hall Avenue. Street parking on the perimeter of the closed-off area is reserved for customers. Please be advised the parking meters are patrolled hourly; if you find a FREE parking lot space, take it.
  8. TRASH HANDLING: All vendors are responsible for trash removal and cleanup of their area. Please bring a 30-gallon (or reasonably sized) trash barrel to place by your booth or set up area. You must clean your area of liter and trash before leaving.
  9. PERMITS:  Whether you are selling food and/or beverages, you must obtain a permit from the Gardner Board of Health. Board of Health officials will be on hand and checking to ensure that food vendors have obtained Temporary Food Permits and there are no health violations.

Upon receipt of your payment and signed vendor registration form, a confirmation email will be sent to you to verify receipt of payment. Volunteers will be available on Saturday morning to help you find your booth space.

PLEASE NOTE: Square Two does not provide electricity to any vendor. If your booth requires electricity, you must bring your own generator. Please let us know in advance if you are bringing a generator.

Download a PDF here: Vendor Guidelines

Vendor Application

Register for vendor space at The Fabulous Fall Festival: Saturday, September 30, 2023

Deadline: September 23, 2023

Please complete the form below. All fields are required unless otherwise noted.

If you are interested in participating in Oktoberfest on lower Parker Street and West Street, or you wish to hand print and mail your Fabulous Fall Festival form and payment,  download and complete the PDF combined festival form. Click on the button.