Vendor Information for Downtown Festivals

Gardner Square Two’s Downtown events are family-friendly. In addition to our own downtown shops and restaurants, we welcome a variety of crafters, businesses, non-profit agencies, and food trucks to our events.

Vendors interested in participation need to complete and sign an application form agreeing to comply with the guidelines set out by Square Two and the City of Gardner, Massachusetts.

ALL VENDORS: Please scroll down to read and download the Vendor Guidelines, and to complete an application for participation.

Vendor Guidelines Revised 06/20/24

    Small Business Saturday & Gardner Birthday: Saturday, June 22, 2024, 10:00 am–4:00 pm
    Fabulous Fall Festival:
    Saturday, September 28, 2024, 10:00 am–4:00 pm
  2. SETUP AND BREAKDOWN: The streets are closed to vehicle traffic 9:00 am–5:00 pm. After 9:00 am no vehicles will be allowed in the closed-off area. You may drop off tents, tables, supplies, and products ON THE SIDEWALK at your assigned area 8:00–9:00 am. By 8:45 am, please move your vehicle to one of the parking lots on the outskirts of the closed-off area (See #7 below). Return to your assigned space and set up your booth in the street, 9:00-10:00 am. You can start breaking down your display at 4:00 pm. Please leave your items on the sidewalk. At the end of the festival, the streets will be opened as soon as the Gardner Police Department determines it is safe. After that time, you can drive your vehicle in to pick up your things.
  3. GARDNER SQUARE TWO, Inc. reserves the right to prohibit the sale of any/all items we deem unacceptable. We try NOT to duplicate products/services that our members provide.
  4. BOOTH SIZE is approximately 10′ x 16 ‘ or one popup. Food trucks and larger displays are required to purchase 2 booth spaces. Please select the appropriate payment on the Registration form.
  5. ITEMS NOT ALLOWED for safety reasons, as per the Gardner Police Department include but are not limited to, caps, snaps, silly string, slime, pellet guns, weapons, or items deemed to be weapons.
  6. THIS IS A RAIN-OR-SHINE EVENT. There are no refunds for any reason. Vendors and organizations are required to have their booths open and functioning until the end of the event. Bring any covering you need to keep yourself and your merchandise shaded and dry. Popup tents are recommended. Make sure your tent is anchored. It gets windy.
  7. VENDOR PARKING is available in the municipal parking lots on Nichols Street, West Lynde Street, and City Hall Avenue. Street parking on the perimeter of the closed-off area is reserved for customers. Please be advised the parking meters are patrolled hourly; if you find a FREE parking lot space, take it.
  8. TRASH HANDLING: All vendors are responsible for trash removal and cleanup of their area. Please bring a 30-gallon (or reasonably sized) trash barrel to place by your booth or set up area. You are required to clean your area of litter and trash before leaving.
  9. PERMITS:  Whether you are selling food and/or beverages, you must obtain a permit from the Gardner Board of Health. Board of Health officials will be on hand and checking to ensure that food vendors have obtained Temporary Food Permits and there are no health violations.
  10. ELECTRICITY: Square Two does not provide electricity to any vendor. If your booth requires electricity, you must bring a generator. Please let us know in advance if you are bringing a generator.
  11. FOOD VENDORS: All vendors distributing food and/or beverages are required to apply for a Temporary Food License with the Gardner Health Department 10-days before the event

Upon receipt of your payment and signed vendor registration form, a confirmation email will be sent to you to verify receipt of payment. Volunteers will be available on Saturday morning to help you find your booth space

Download a PDF here: Vendor Guidelines

Small Business Saturday and Happy Birthday Gardner Festival Vendor Application

Register for vendor space at the Small Business Saturday and Happy Birthday Gardner Festival, on Saturday, June 22, 2024

Deadline: June 12, 2024

Please complete the form below. All fields are required unless otherwise noted.

Leave this field blank
Gardner Square Two, Inc. reserves the right to prohibit the sale of any/all items deemed to be unacceptable. We try not to duplicate our members' products and services. Provide a complete list of your products/services below.


2024 Registration Deadlines

Small Business Saturday & Happy Birthday Gardner Festival: Deadline Wednesday, June 12, 2024.

To register for the Small Business Saturday & Happy Birthday Gardner Festival select your option below. Then complete the rest of the form. 

SQUARE TWO MEMBERS AND SPONSORS GET FREE SPACE. If your business in located outside of the closed-off section, and you wish to set up at the Festival, please complete the Vendor/Sponsor form and email it to OR drop it off at The Velvet Goose, 24 Main Street, OR mail it to Gardner Square Two, Inc., P.O. Box 8, Gardner, MA 01440. VENDOR/SPONSOR FORM.

Become a Member of Gardner Square Two, Inc., Gardner's Downtown Association. CLICK HERE.

Any vendor selling or distributing food and/or beverages is required to obtain a TEMPORARY FOOD LICENSE from the Gardner Board of Health. License charges may apply.



After submitting this form, you'll be redirected to PayPal to complete your purchase securely.

BEFORE SIGNING, PLEASE READ: See the amount due above. After signing, click the Submit button. In a few moments, you will be redirected to Paypal. You do not need to have a Paypal account. If you want to pay with a debit or credit card, please select that option in the PayPal window (usually below the PayPal login button) and follow the directions to complete your payment.  Once payment is complete, you will receive an email from Gardner Square Two indicating that your registration form has been received, and another email from Paypal confirming receipt of your payment. 

This is a RAIN OR SHINE event. There are no refunds for any reason.

By inserting your name here you are agreeing to the Gardner Square Two Vendor Guidelines for participation. You understand that this is a RAIN or SHINE event and that there are no refunds for any reason.